Clinic Administrative Assistant

Big Stone Therapies, Inc.

Job Title:  Clinic Administrative Assistant

Job Location:  Therapy Clinic within Ortonville Area Health Services

Job Classification:  Part-time, benefited employment

Hours/Schedule:  24-hours per week, Tuesday, Thursday, Friday 8:45a – 5:15p approximately, with a 30-minute unpaid lunch

Supervision: Reports directly to Justin Peters, Clinic Manager


  • Prefer candidate with prior medical/healthcare experience.
  • Ideal candidate would have at least a 2-year degree in related field or comparable proven experience in a medical office setting with strong computer skills and a basic knowledge of the Therapy field.
  • A basic understanding of medical insurance/ billing is also preferred.
  • Desire computer skills to include: Excel, Word, Outlook and internet/e-mail.
  • This position requires excellent communication skills and the ability to interact with the public in a professional manner.
  • Qualified candidates must possess the ability to work as part of a team, must exhibit strong time management and organizational skills and must enjoy a fast-paced setting.

Job Duties: 

  • Answering the main phone line
  • Scheduling patients for new and follow-up appointments
  • Working with the Electronic Medical Records (EMR) system to enter and update patient information.
  • Entering patient billing information into the billing system
  • Reviewing billing sheets from the Therapists for accuracy
  • Follow-up with Doctors/Nurses for additional information or changes in plans of care
  • Contacting insurance companies to review coverage levels and obtain authorizations for care
  • Helping to keep the clinic picked up, sanitizing treatment beds between patients, etc.

Benefits: Full benefit package including health and dental insurance.  Flex, Life/AD&D, Short Term Disability, and 401k with employer contributions are also available. In addition, employee receives paid holidays and paid time off, plus more!

Application must be submitted by Friday, September 18th, 2020.

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